Organization section

1. Default VAT: enter the most frequently used VAT rate (20% in mainland France, 8.5% in overseas departments). This value is set by default when entering amounts in Abraxio and can be overridden to manage exceptions.
   
2. Capitalized VAT : if a budget line or invoice is defined as capitalizable, this parameter indicates whether the VAT should also be capitalized.
   
1. This parameter only affects the calculation of OPEX and CAPEX ratios and the P&L view
   
2. Generally, private sector companies do not capitalise VAT and public sector organizations do, but there are many exceptions
   
3. If in doubt, contact your finance department
   

Budgets section

Abraxio screens adapt automatically to your settings.

To simplify your views and management, do not enable options you do not think you will use.

1. Costs display: "excl. VAT", "incl. VAT" or both of them
1. Choose “excl. VAT” if you manage your budget exclusively by excluding VAT. This is the most common case for companies
   
2. Choose “incl. VAT” if you control your budget including VAT. This is particularly the case for companies exempt from VAT such as in the insurance french sector
   
3. Choose “Excl. VAT and incl. VAT" if you want to be able to see your budgets with the 2 options.
   

In this case, you must specify whether you want a default entry excluding or including VAT and a display excluding or including VAT.

1. CAPEX: Indicate whether you want to manage fixed assets in your budget.
   
1. If you answer Yes, enter the default values for your these assets (you will be able to override these values on each of your budget lines):
   
1. Default duration: duration of immobilization in number of months
   
2. Immobilization rate: part of the asset considered immobilization (leave at 100%, very exceptional parameter)
   
2. Financial view:
   
1. Cashout: classic budget view based on "invoiced costs". All expenses in a period are charged to the period.
   
2. P&L: financial view oriented towards "profit and loss". This option is available if you have activated CAPEX:
   
1. Expenses not capitalized in a period are charged to the period
   
2. Expenses capitalized in a period are not allocated.
   
3. Depreciation allocations for capitalized expenses are charged over the entire capitalization period.
   

1. Prepaid expenses: indicate whether or not you want to manage prepaid expenses in your budget.
1. Prepaid expenses consist of smoothing expenses incurred over a financial year over one or more financial years. In cashout view, the entire expense is considered over the financial year, whereas in P&L view, only the portion impacting the financial year is considered.
   
2. If you select Yes, the “P&L” financial view will be automatically enabled.

1. Synthesis:

Cost Type	Budget View (Cash Out)	P&L view
OPEX (non-capitalized budget)	Yes	Yes If Prepaid Expense, portion affecting fiscal year CAPEX (capitalized budget)
CAPEX (capitalized budget)	Yes	No
Depreciation charges	No	Yes

To activate the OPEX and CAPEX indicators, you need to activate "CAPEX"

Abraxio screens automatically adapt to your settings. Activate only what you need to simplify the screens and your management.

Budget line selector

The fields displayed in the budget line selector can be configured (4 fields can be chosen by the administrator in addition to the Sub-budget, Budget line label and State fields).

The selector adapts to this configuration to display the fields set.

Current fiscal year section

The current fiscal year is used to define the fiscal year in which we are working. Defining this has several effects:

1. It defines the fiscal year that is selected by default when you arrive at screens that require you to select a fiscal year
   
2. In the Abraxio portal and in the tables of the different modules, it defines the fiscal year on which the financial KPIs are presented
   
3. In the Portfolios module, which is used to work on multi-year projects, it defines the fiscal year for which the characteristics of the budget lines are to be displayed. This is an advanced feature of Abraxio that is completely transparent to you, except in very specific cases.
   

1. To illustrate this with an example of a project that runs from 2020 to 2021: in 2020, you have defined an analysis axis that corresponds to the organisation of your company in 2020.
   
2. In 2021, this organisation changes. In the Finance module, which works by financial year, if you consult your project for the 2020 financial year, you will find the 2020 organisation, and for the 2021 financial year, your new 2021 organisation.
   
3. In the Portfolios module, you have an overall view of the project for 2020-2021. The current financial year therefore allows you to define which financial year you will use to view the characteristics of the budget lines.
   

In practice, the current financial year must be changed and adjusted on the 1st day of a new financial year.

As an exception, you may wish to anticipate and position the current fiscal year earlier in the new fiscal year, or vice versa, and modify it a little later, once the previous fiscal year has been updated and the new fiscal year has been initialised.

Consumption section

1. Contractors timesheets valued in local currency: This option concerns your external contractors, defined as Collaborators, whose time you monitor using Abraxio timesheets or bulk time import:
   
1. Tick Yes if you want to value the time spent in in local currency with the ADR (Average Daily Rate) defined at Collaborator level
   
2. Tick No if you prefer to enter or import invoices to value the cost of the service

If the option to "Contractors timesheets valued in local currency" is activated: it is important NOT to enter invoices in addition to the time entries, in order to avoid double counting of the cost of the service.

1. Invoice number required: this option allows you to make the invoice number field mandatory in the invoice entry mask. Enabling this option makes it easier to find invoices or reconcile them with an accounting tool.
2. Automatically rename invoices: this option enables the automatic renaming of invoice documents when they are linked to invoice objects. The document is then renamed with the supplier's name, date and amount, making it easier to search and view in the Abraxio DMS (Document Management System). This option is particularly useful if you choose to import invoice documents into Abraxio to record consumption.