2) List of orders to import
The purpose of this screen is to define the budget lines to be imported for each line in the import file:
- On the right of the table, in purple, are the order data to be integrated.
- On the left of the table, the budget lines to be charged.
Order status:
For each order, the status column informs you of the processing :
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order in error (duplicate/dates outside the financial year). By hovering over the dot, you can obtain details of the error.
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order to be integrated (to be qualified or recognised)
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integrated order
Filter the orders in a batch:
For each batch, you can filter the orders displayed to facilitate processing:
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3) Order processing actions
This area provides access to actions for mass processing of orders or for processing individual orders:
- Integration: to integrate a selection of orders
- Delete: used to delete a selection of orders
- Fiscal year change: used to change the fiscal year of a selection of orders
4) Order creation block
Once you have clicked on an order line, the order editing block appears, giving you access to :
- create the order manually,
- delete the command.
2.2 Selecting the budget line to charge for each order
For each order :
- If one and only one budget line is found, this is shown in the Budget line column.
- If several lines are candidates, or if no line is a candidate, a "Select a budget line" message appears.
To integrate orders, you need to select a budget line for each one:
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Please note:
- By default, the budget lines of the supplier of the order are shown.
- You can select another budget line by clicking on
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To make it easier to select budget lines, you can customise the selector in the Administration > Configuration module (see
Finance module configuration).
2.3 Integrating commands on budget lines
When the reconciliation with a budget line is carried out on a set of lines :
- Tick the box to the left of the line(s) ready to be integrated.
- Click on the + Integrate
button below the table and confirm.
2.4 Integration of multi-year orders
Multi-year orders (end date in a different financial year to the start date) must be integrated manually.
- Open the order creation block by clicking on the line and then clicking on Create order :
- Select the budget line if you have not already done so and divide the order amount between the different financial years:
- Click Save
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Case of orders to be split over several budget lines:
To split an order over several budget lines, you need to :
- create several lines in your import file: one order line per budget line, with the same order reference, and allocate the order amount to each line
- distribute the order after import using manual order creation: click on + Add an order line
Deleting one or more orders or an imported batch
To delete one or more orders :
- Select the order(s)
- Click on Delete at the bottom of the order table.
To delete a batch of orders :
- Select all the orders in the batch
- Click on Delete