Assignments Section

These settings allow you to customize the information displayed on the assignment tables in the detail block of an employee in the Teams module, on the Assignments tab. 

Based on this configuration, additional columns are added to the assignment details. These columns can be sorted and filtered.

Timesheets Section

Abraxio allows you to manage your teams' timesheets and allocate the times entered to the budget lines of your projects and activities.

1. Enable time tracking : enables time entry features on the platform

                  

1. In the Management module, you can then activate time tracking at the level of each employee and manage your teams' timesheets.
   
2. On the Abraxio home portal, employees will have access to their timesheets to complete

1. Enable weekly reminders

                 

1. Abraxio manages monthly timesheets per employee which will need to be validated once the full month has been completed.
   
2. If you want to encourage your employees to enter their times as they go, activate the weekly reminder option :
   
1. on the Abraxio home portal, a reminder will be displayed to employees at the start of each week
   
2. A reminder will also be sent by email to employees every Monday morning if the previous week's entry has not been completed.

1. Allow monthly entry
   

Abraxio timesheets are monthly and are entered by default in a daily schedule. This option allows you to enter the monthly total directly for each activity.

By enabling this option:

- You can define for each employee whether they are authorized to enter monthly data.

- From the Teams module, a team manager can freely choose between monthly and daily data entry modes.

Warning

Please note: do not enable this option if your management system requires daily details of time spent to be entered systematically.

1. Allow entry in hours
   

1. Allow real entry
   

1. Allow occasional entry
   

1. Display scheduled
   

1. Lock timesheets until
   

In order to avoid any changes in the past once the consumption has been noted, if a month is entered, the timesheets up to and including that month will no longer be editable, regardless of their status. Only the platform administrators will be able to correct these timesheets.

1. Automatic capacity alignment:
   

If you enable this option, the capacity of employees will be automatically aligned with the consumption entered in the timesheets when the timesheets are validated by managers.

1. Configure the characteristics of budget lines presented in the timesheets:

                  

1. Times are entered on budget lines of your projects and activities. To present a clear and readable timesheet for your employees, you can define which information will be displayed to present the budget lines.
   
2. Select the features to be presented in the 5 columns provided.
   
3. Once defined, the information will be presented in the yellow part as in the following example:

                        

1. Select the characteristics of the projects/activities presented in the pdf export of the timesheets:

            

The following settings allow you to define the default values for time entry settings for employees:

1. The display of certain options depends on the options enabled on your platform (Monthly entry / Hourly entry / Actual entry).
2. The defined values apply:
   
1. To all employees whose timesheet configuration is controlled by the default configuration
2. To all new employees created manually or by import, since the default configuration is enabled upon creation.
3. For each employee, it will be possible to disable the default configuration to apply specific values on a case-by-case basis.

Please note that any changes to this configuration will apply to all employees who follow the default configuration.

Entry: 

1. Allows you to define the default time entry type for timesheets for employees when time entry is activated. The list of values depends on the options you have activated:
   
1. Daily in days: default value. Entry is made in days, and the timesheet is only available for entry in days.
2. Daily in hours: displayed when entry in hours is activated. Entry is in hours or days, and the timesheet is displayed in hours by default. Employees can switch back to entry in days if they wish.
3. Monthly in days: displayed if Monthly entry is enabled. Entries are made in days, and the timesheet is displayed in days by default. Employees can switch back to daily entries if they wish.
   

Number of hours worked per day

1. This parameter is available if you have enabled time entry.
2. It allows you to define the number of hours worked per day in order to convert entries from hours to days.
3. The number of hours worked per day must be between 1:00 and 12:00.
4. This parameter will be applied by default when entering “Daily in hours.”

Actual entry: 

1. This setting is available if you have enabled actual entry. It allows you to define whether actual entry is allowed when entering timesheets. Actual entry allows you to enter more or less than the equivalent of 1 day per day entered, within the minimum/maximum limits defined below.
   

Minimum

1. This parameter is available if you have enabled actual entry. It allows you to set the minimum allowed per day for publishing/validating a timesheet. It is entered in days if hour entry is not enabled, or in hours if it is.
2. The minimum must be between 0:00 and 07:00 or between 0.5 and 1.5 days.
3. This setting will be applied by default when activating timesheet entry for an employee with Actual Entry enabled.
   

Maximum

1. This parameter is available if you have enabled actual entry. It allows you to set the maximum allowed per day for publishing/validating a timesheet. It is entered in days if hour entry is not enabled, or in hours if it is.
2. The minimum must be between 7:00 a.m. and 11:59 p.m. or between 1 and 2 days.
3. This setting will be applied by default when activating timesheet entry for an employee with Actual Entry enabled.

Provisional Absences Section

In this section you can enable the absence entry features:

There are three options available for entering absences:

1. No entry (default)
   
2. Manual: entered by the employee in Abraxio
3. API: import by API from your HRIS
   

To learn more, see our article dedicated to initializing the management of planned absences here

1. Automatic alignment of capacity from absences: If you enable this option, employee capacity will be automatically updated as soon as a planned absence is entered manually or imported via API.
   

Enabling this setting is not retroactive; the trigger for alignment is the entry of an absence. To ensure that all employee capacity takes into account the absences entered, it is recommended that you enable the setting and then align capacity based on absences in bulk from the Teams module to include absences that have already been entered (if this operation is not already performed regularly).

Work calendars Section

      

If you select a reference country, you can choose to automatically preload that country's public holidays.

Available countries: 🇦🇪 United Arab Emirates | 🇪🇸 Spain | 🇺🇸 United States | 🇫🇷 France | 🇮🇹 Italy | 🇲🇦 Morocco | 🇵🇱 Poland | 🇬🇧 United Kingdom | 🇸🇬 Singapore | 🇨🇭 Switzerland.

Public holidays retrieved from the reference country cannot be edited (name and date) but can be marked as worked or not worked.

Once the new calendar has been created, you can then customise it according to your needs:

1. Define the typical working week with Working Days / Non-Working Days 
   

1. Update public holidays:
   
1. Select the relevant year at the top of the table.
2. Force a public holiday from the default calendar to be treated as a working day: to do this, click on the pencil icon to the right of the relevant row to enter edit mode, then tick the box in the ‘Working’ column.
3. Add new public holidays by clicking on ‘+ Add a holiday’ at the bottom of the table.
   

Management rules:

1. A calendar cannot be deleted if it is used by at least one employee period or if it is defined as the default calendar.
2. Public holidays in a month containing validated timesheets cannot be modified (existing rule).