2. Time Entry Configuration Enhancements: New Options for Hourly and Actual-Time Input

a. Description

These modes are designed to meet various use cases:

• Improved comfort for team members entering very small portions of a workday (hourly input)

• Partial time entry for professionals involved in IT projects (actual time input)

• Accurate time tracking for billing, flexible schedules, on-call duties, or precise project costing (actual time and/or hourly input)

To support this flexibility, new configuration options have been added:

• In the Administration module, under the configuration of the Teams module

• Within each team member’s individual time entry settings

b. Configuration

Administration Module > Teams Module Settings

• The addition of two new options, allowing team members to enter their timesheets in hours and/or based on real time
  

The addition of a "Default Configuration" for time entry through a new dedicated settings block:

Modification and Addition of Time Entry Configuration Options

• Daily in days (default)

• Monthly in days (if the Monthly Entry option is enabled) (replaces the “Enable monthly entry for collaborators” option)

• Daily in hours (if the Hourly Entry option is enabled)

If the hourly or actual time entry options are enabled, additional settings will appear to configure these entry modes.
For more details on configuring timesheets, please refer to our dedicated article here: Team Module Configuration.

Data Migration:
- By default, the "Daily by days" mode has been set for your environment.
- This default configuration is applied to all users who enter time and for whom monthly entry is not enabled: for these users, the "Default Configuration" option is checked.
- For users with monthly entry enabled, the "Default Configuration" option is unchecked, and the "Monthly by days" mode has been applied.

1. Time Entry: A dropdown menu allows selection among the time entry modes permitted at the organizational level: Monthly in days, Daily in days, Daily in hours

1. Actual Time Entry: This option is visible if allowed at the organizational level. If enabled at the collaborator level, minimum and maximum values must be entered (pre-filled with the organization's default values).

At the Mass Operations Level for Collaborators

This button allows you to:

1. Enable time entry in bulk for the selected collaborators
   
2. Apply the default time entry mode to the selected collaborators
   
3. Apply a custom time entry configuration to the selected collaborators
   

c. Timesheets

With this new version of the timesheets:

1. The timesheet comment is now located in the top right corner, represented by a speech bubble icon.
   
2. Hourly entry is done in the hh:mm format, with a conversion into days based on the number of hours defined for one working day.
   
3. Actual time entry allows a timesheet to be submitted once the minimum expected duration has been entered for each day. It can exceed one full day, up to the maximum authorized duration.
   

d. Other Impacts

1. From the Collaborators tab in the "Teams" module (formerly Management): Three new columns have been added:
   
1. Default Configuration: Yes/No
   
2. Hourly Entry: Yes/No
   
3. Actual Time Entry: Yes/No
   
2. User Import:
   
1. The "Monthly Entry" column is no longer available.
2. When time entry is enabled during user import, the user will be set to "Default Configuration."
   
3. User Export: Three new columns have been added:
   
1. Default Configuration: Yes/No
   
2. Hourly Entry: Yes/No
   
3. Actual Time Entry: Yes/No
   
4. PDF Export of Timesheets :
   
1. A timesheet entered in hours can be exported in hours or days.
   

3. Addition of the VAT Field in the Order Export

A new field, "Total Order VAT," has been added to the order export.

It only appears if your Finance configuration is set to "Tax Included (TTC)" or "Both Tax Included and Excluded (TTC and HT)." It is located after the "Total Balance TTC" field.

This field is not included if the configuration is set to "Tax Excluded (HT)" only.

4. Integration of Collaborator Data into the Consumed Export

Excel export of the budget: enhancement of the "Consumed Data" tab.

New columns have been added after the "Reference" column in the Consumed Data tab of the budget Excel export:

1. Profile (Code)
   
2. Profile (Label)
   
3. Team Analytical Axes (if configured in the environment)
   

These data are provided for both Time invoices and Compensation invoices.

5. Warning in Case of Future Alignment

A warning message has been added to prevent errors when performing an alignment based on future consumed data.

This warning appears in two cases:

• When aligning the budget from the consumed data on a project (from the workload plan or a budget line)
  

1. During the mass operation in the Teams module: Align capacity based on consumed

6. Workload Plan: Improved Default Opening Behaviour

If your collaborators enter time, the project/activity workload plan now opens by default on the most recent month with consumption.

If you do not manage time entry in Abraxio, the workload plan now opens:

1. On the start month of the current fiscal year, if it falls within the project timeline
   
2. On the last month with budget for a past project
   
3. On the first month with budget for an upcoming project
   

7. Deadline Reminders: Option to Remove the Supervisor

It is now possible to remove the contract supervisor as the default recipient of deadline reminders.

Once removed, the supervisor will only receive reminders for deadlines where:

1. They are the contract owner
   
2. They have been explicitly added as a recipient
   

This option is available under: Admin > Configuration > Communications

8. Power BI Template – Portfolios Datasets

A new Power BI data model, leveraging the latest API endpoints related to the Portfolios module, is now available for download as an attachment in the article: Abraxio API – Power BI Tutorial.

Access to this template requires the API – Datasets option and a valid API key.