Entering invoice in foreign currency

Introduction

If, like many, you receive invoices in foreign currencies. This feature will allow you to enter the amounts directly in foreign currencies and see them converted and charged to your budget in your organization's currency.

1. Activation and configuration of currencies

Activation and configuration of currencies in Abraxio is done from the Admin > Configuration > Finance > Currencies module.

For more details, please visit the article: Configuring the Finance module (Administrator option required).

2. Entering invoices in foreign currency

When entering an invoice, a new drop-down menu "Currency"(1) appears next to the supplier:

1. If a foreign currency is associated with the supplier, it will be entered by default.
   
2. Otherwise, the default currency of your environment is displayed and modifiable: you can then enter the currency in which to enter your invoice.
   

After selecting a foreign currency, a new column "Total HT/TTC (Currency)" (2) appears in the chosen currency. Enter the invoice amount via this column, it will be automatically converted into the column of your main currency (here "Total TTC (EUR)").

Hover over the pictogram allows you to know the exchange rate of the currency used for the conversion.

If the "Enable rate modification on entry" option is activated, the pictogram becomes clickable, bringing up a window for editing the exchange rate of the invoice amount.

Additional information:

1. The invoice will use the exchange rate defined on the invoice date (the date defined in the header, not the period "From XX/XX to XX/XX").
   
2. If your invoice has multiple lines, the currency and rate apply to all lines .
   
3. If the invoice date is before the date of the oldest known exchange rate, the oldest exchange rate is applied.

3. Default currency of suppliers

You can now enter a default currency in a supplier's payment methods.

Additional information:

1. The currency selector only displays currencies added in the configuration.
   
2. After enabling foreign currency invoice capture, all vendors will be assigned the organization's currency as their default currency until the vendor's default currency is changed from their payment terms.
3. If the supplier's default currency is entered, when creating an invoice, the invoice currency is automatically set to the selected supplier's default currency .

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