How do I initialize the management of planned absences?

Introduction

Abraxio allows you to manage your collaborator's planned absences in order to meet two objectives:

1. Pre-populate timesheets and avoid double entry of absences for teams.

1. Integrate future absences for a more accurate and accurate adjustment of workload with regard to the capacity and availability of the teams.

Choosing the input mode

1. Go to the Admin/Configuration module and click the Management tab
   

1. Set up an input mode for your internal collaborators and external collaborators 

Access the documentation for the configuration of the Management module here

Manual Entry

Collaborators will be able to access the absence entry from:

1. The Home Dashboard
   

1. The Portfolios dashboard

The forecast absence entry popin allows you to enter your absences for the current year and the next:

Import API

If collaborator absences are already present in your HRIS, it is possible to import them into Abraxio via API to avoid collaborators having to enter them twice.

Two API methods are available to set up this synchronization, find the detailed documentation here

Follow-up

Timesheets

Projected absences entered by collaborators or from the API are automatically entered into the timesheets.

Collaborator Capacity

Planned absences fill in a read-only line in the collaborator's configuration  over time.These absences do not have a direct impact on capacity since it is not possible to determine the completeness of the collaborator's absence entry for the month. This operation of updating capacity from absences is therefore in the hands of managers, two methods are available:

1. Manual Mode:
   

To update an employee's capacity over a month, from the employee's Budget tab, you can find information on projected absences and report it to the absence line in order to update the capacity

1. Bulk Operation:

From the Management/Teams screen, an "Actions" button is available with an "Update capacity" option that allows you to start updating the capacity from planned absences over a given period and for a selection of collaborators.

Find the details of how this utility works here

 

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